Use the Proof Details page to view proof information and progression.
Note: Screen captures reflect the Enterprise edition of Ziflow. You may not see some features or options depending on the proof permissions you have been granted and your Ziflow edition.
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To view the Proof Details page of a proof, from the dashboard, select your proof.
Top menuShare Share this proof with other Ziflow users or guests. Copy link This link may be used to access the proof if your security settings permit. Notify
Send reminder emails to reviewers. See Send manual proof reminders. Export
Export a proof report or a PDF with all comments. See Export proof report or PDF with comments. Move proof Move your proof to a different folder. See Move proofs to folders. Archive proof Archive your proof manually. See Archive proofs and folders. Duplicate proof Duplicate your proof. See Duplicate Proofs. Lock proof Lock your proof. See Lock and Unlock proofs manually. Disconnect from proof Extract a proof version without deleting it. See Disconnect or move a proof version. Move version Move a proof version to another proof or elsewhere in the same proof. See Disconnect or move a proof version. Copy proof ID displays the unique proof ID, which can be used if you need to contact Ziflow support. Clicking on "Copy ID" will automatically copy the ID so you can easily paste it into a support ticket. Delete proof Delete a proof. See Delete or recover proofs. Version selector Select or add a new Version - select different proof versions from the drop-down list to see the Proof Details for each version, including reviewers' decisions. + (Add version) Add a new proof version. Review Opens up a proof in the Proof Viewer. Proof summary information
Folder – The location where the proof is stored.
Status – The current state of the proof
- The review status: In progress/Approved/Approved with changes/Changes required/Not relevant. For more information, see Submit a decision or complete a review in the Proof Viewer.
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Failed - this status indicates that the process of generating or submitting the proof has encountered an error or issue that prevented it from completing successfully. The file being processed might be corrupted, in the wrong format, or too large.
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Uploading - this status indicates that the proof is being uploaded to the Ziflow platform.
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Preparing - this status indicates that the system is preparing the proof for review or further processing.
Owner – The user who created the proof.
Created – The date the proof was created.
Assets – Files used to create the proof.
Workflow
Displays all details about invited reviewers, stages, and the detailed proof progress.
Workflow template
Displays if the proof has been created with a workflow template. You can also replace or append a new workflow template on an already-created proof.
Overview
Displays the current status of the proof using one of the following status indicators.
In progress - the proof has started, and reviewers whose stages started can access it.
Approved - the proof has been approved.
Approved with changes - the proof has been approved upon minor changes being applied.
Changes required - the proof has been reviewed, and changes are required.
Stage settings
Settings that you may apply to the stage. Read more about specific settings in Upload new proofs.
Progress bars for reviewers
See where each reviewer is in the review process. Each bar from left to right has the following meanings:
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S - Sent - an email has been sent to the reviewer notifying them that they have a new proof.
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O - Opened - the email has been opened.
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C - Comment - the reviewer has made comments on the proof.
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D - Decision - a decision has been made on the proof.
Brief
Standard, Pro, Business Legacy, and Enterprise editions - Displays additional information about the proof. The brief is available to all reviewers in the Proof Viewer.
Integrations
If you linked Ziflow with an integration, you'll can connect a proof with items (tasks/projects) that exist in third-party applications. See Integrations and Automations.
Settings
Security and General settings of the proof.
Activity
A log of all activity on your proof. See Proof Activity and Messages Log.
Emails
Lists all the messages and notifications sent throughout the proof and approval process.
Supporting material
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To open Proof Details of a specific project, click on a proof's name or open it via a special button on the right.
How does it work?
See the screenshot along with an explanation of each function listed below:
1. Proof Name - displays the name of the proof.
2. Folder - location of a proof.
3. Version - select different proof versions from the drop-down list to see the Proof Details for each version, including reviewers' decisions.
4. Open Proof - opens up the Ziflow Viewer.
5. Shortcut options:
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Share proof
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Send reminder email notifications
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Export comments to PDF
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Create a version
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Lock proof
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Archive proof
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Delete proof
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Duplicate proof
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Disconnect from the previous version
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Change the previous version
*Please note - you may not see all these shortcut options if you have not been granted the system or proofing permissions to do so.
6. Proof Summary Information:
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Owner - a user who originally created the proof.
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Company - a company of the user who created a proof.
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Filename
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Created - displays the date the proof was created.
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Version - displays how many versions of the proof have been uploaded.
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ID - displays the unique proof ID, which can be used if you need to contact Ziflow support. Clicking on "Show" will allow you to copy the ID so you can easily paste it into a support ticket.
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Public URL - If you send this URL to someone, the receiver will not be able to access the proof unless you have security settings that would prevent that from happening.
7. Brief - additional information about the asset. Available on our Standard, Pro, Business Legacy, and Enterprise plans. The brief will be available to all reviewers in the Ziflow Viewer.
8. Stage - shows the stages associated with this proof. Under the arrow button, you can manage stage and deadline settings.
9. Stage reviewers - lists all invited reviewers with proof permissions and SOCD status of the proof progress.
10. Current Proof Status - displays the current status of the proof using one of the following status indicators.
In progress - the proof is available for review.
Approved - the proof has been approved.
Approved with changes - the proof has been approved upon minor changes being applied.
Changes required - the proof has been reviewed, and changes are required.
11. Lock/unlock - a button that can be used for manual locking/unlocking the stage.
12. Share proof - allows you to add or remove reviewers in each stage.
13. Workflow template - shows if a proof has been created with a workflow template.
14. Progress bars for reviewers - this is a visual way of seeing where each reviewer is in the proofing process. Each bar from left to right has the following meanings:
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Sent - an email has been sent to the reviewer notifying them that they have new proof to review.
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Opened - the email has been opened.
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Comment - the reviewer has made comments on the proof.
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Decision - a decision has been made on the proof.
15. Add stage - allows you to create additional stages to the proof.
16. Proof settings - under proof settings, you can change proof ownership, as well as put extra security measures in place. Read about proof settings.
17. Activity log - the proof details page includes a real-time stream of activity, giving you full insight as to when it was created, decisions were made and reviews completed.
18. Messages log - list of all the messages and notifications that were sent throughout the review and approval process.
Supporting material:
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