You can duplicate an existing proof or create a new version from it.
Use this feature to rerun a project or update content without rebuilding the proof setup.

Available for administrators, proof owners, and reviewers with manage rights on:
Business Legacy, Free Standard Pro Enterprise

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  Duplicate a proof or version

  1. Log into Ziflow.
  2. In the Proofs list, select your proof to open the Proof Details page.
  3. Select the options menu (three dots) and choose Duplicate Proof.
     
     The Create Proof window opens with all existing proof details, files, reviewers, and stage settings, prefilled.
     
  4. Adjust any settings as needed.
  5. At the top of the screen, select from the following options:
  • Duplicate as:
    • Create a new version (for example, duplicating V1 will create V2).
    • New proof creates a new proof.
  • Comments: Duplicate comments includes all comments from the original proof in the new version or new proof.
  6. Select Duplicate at the bottom of the screen.
     Ziflow creates the new proof or version and sends notification emails to assigned reviewers.
  • Duplicating an archived proof as a version unarchives the entire proof.
  • Duplicating an archived proof as a new proof keeps the original archived but unarchives the new one.
  • If you remove or reorder files in a combined proof, you can’t duplicate comments.
  • Adding new files does not disable the Duplicate comments option.

  If you frequently duplicate proofs with similar setups, consider saving them as templates to simplify future proof creation.

• Where is the feature setup?
  
  Click on the Duplicate Proof icon in the Proof Details screen.

  

  How does it work?

  You will be redirected to the proof creation screen. It will be pre-filled with all the proof details (file, reviewers, stage configuration, etc.). You can adjust any of the settings at this time.

  At the top of the proof creation screen, there are two new options:

  1. Duplicate as version - This option will duplicate the proof as a new version. For example, if you would like to duplicate V1 of your proof, select this option, and V2 will be added. If this checkmark is not set, a new proof will be created instead of a new version.

  2. Duplicate comment - By selecting this option, you can decide if comments from the original proof should be duplicated to the new proof/version.

  

  When you’re done with the duplicate configuration, click on the “Duplicate” button at the bottom of the proof creation screen, and a new proof/version will be created. Notification emails will be sent to reviewers.

  Additional information:

  • The whole proof will be unarchived when duplicating an archived proof as a version. When duplicating an archived proof as new proof, the old proof will remain archived, and the new one will be unarchived.

  • When you remove a file from the set of combined files or change the order of the files, you will not be able to duplicate comments. Adding a file will not disable the Duplicate comments option.