With the correct permissions, you can archive single assets, as well as entire folders to keep your project space organized and meet your organization's compliance or retention requirements.

Your Ziflow administrator can configure automatic proof archiving.

Available on: Free Standard Pro Enterprise

Who can archive proofs

You can archive proofs if at least one of the following conditions is met:

• You own or manage all versions of the proof within a folder (but you do not have manage rights on the folder).
• You have manage rights on the folder (but you do not own all versions of the proof).

If neither condition is met, the Archive option will not appear.

Archive and unarchive proofs

Archive a single proof

1. In the Proofs dashboard, select the proof to open the Proof Details page.
2. Open the Options menu (three dots) and choose Archive proof.
   
   

Archive multiple proofs

1. In the Proofs dashboard, select multiple proofs using Ctrl or Shift.
2. In the bulk actions bar, select the archive icon.
   
   
3. Choose if you want to lock all versions or keep them unlocked.
   
   
4. Select Archive.

View archived proofs

1. In the Proofs dashboard, select a view tab and open the Filter panel.
2. Select Archived and toggle to On.
   
   
3. Select Save as new view if you want quick access later.

Unarchive a single proof

1. In the Proofs dashboard, select the proof to open the Proof Details page.

2. Open the Options menu (three dots) and choose Unarchive proof.

   

Unarchive multiple proofs

1. In the Proofs dashboard, select multiple proofs using Ctrl or Shift.
2. In the Actions bar, select the unarchive icon.
   
   
    

Archive and unarchive folders

Archive a folder

You can archive a folder from the actions menu or the folder pane.

From the folder actions menu

1. In the Proofs dashboard, open the folder.
2. Select the drop-down menu next the the folder name and choose Archive.
   
   
3. Select which items inside the folder should be archived.
   
   
4. Select Archive folder.

From the folder pane

1. In the Proofs dashboard, select the options menu (three dots) next to the folder in the folder panel or right-click the folder.
   
   
2. Choose Archive.
3. Select which items inside the folder should be archived.
   
   
4. Select Archive folder.

View archived folders

1. In the General or Shared workspace in the folder pane of the Proofs dashboard, hover over the workspace label and select the options menu (three dots).
2. Select the Show archived folders toggle to show or hide archived folders.
   
   

Unarchive a folder

Show archived folders must be selected in your workspace to view archived folders.

1. In the Proofs dashboard, select the options menu (three dots) next to the folder in the folder panel or right-click the folder.

2. Choose Unarchive.