Ziflow’s Activity and Emails logs provide full visibility into all proof actions, changes, and notifications. You can see who made each change and when it occurred.

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  Enterprise users gain additional insight, including a full list of all messages and notifications sent during the review process to show when each was sent, to whom, and what the message contained.

  Available for: Administrators, managers, and users with access to the proof on Free Standard Pro Enterprise

  The range of the activity log depends on the Ziflow edition.

  Proof activity audit trail available for:	Edition
  3 months	Standard
  12 months	Pro
  ∞	Enterprise

  The Activity and Emails tabs are on the Proof Details page.

  

  Activity Log – shows the full history of proof events.

  Emails Log – lists all notifications sent during the proof’s lifecycle.

   

  Basic Activity log

  Free, Standard, Pro, and Enterprise editions log the following events:

  • Proof creation / Proofcreation (from a template)

  • New version creation / New version creation (from a template)

  • Proof ready for review (proof finished processing)

  • User submitted a decision / User submitted a decision for different user

  • User changed a decision / User changed a decision for a different user

  • User finished a proof/ User finished a prooffor a different user

  • User changed a proof status / User changed a proof status for a different user

  • User reacted to a comment

  • Bulk download (proof original file)

  • Final decision is calculated

  • Proof status changed

  • Proof is archived/manually archived

  • Proof is unarchived

  Advanced Activity log

  Enterprise edition shows all events listed above and:

  • Proof opened for the first time by reviewer

  • Reviewer added a comment

  • Reviewer replied to a comment

  • User/reviewer edited a comment

  • User/reviewer edited a reply

  • User/reviewer liked a comment

  • User/reviewer labelled a comment

  • User resolved a comment

  • User deleted a comment

  • User deleted a reply

  • User restored a comment

  • User restored a reply

  • Stage decision is calculated

  • Stage decision is changed

  • Proof settings changed

  • Stage settings changed

  • Reviewer added

  • Reviewer removed

  • Reviewer settings changed (permissions)

  • Reviewer notification settings changed

  • Deadline change

  • User/system locked a stage

  • User unlocked a stage

  • Stage started

  • Stage name updated

  • Deadline passed

  • Proof locked/unlocked

  • New version of the proof created

  • Download original file

  • Comments exported

  • Proof name updated

  • Proof moved from a folder

  • Proof deleted

  • Proof is signed with an electronic signature

  • Custom properties changed

  • User reopened a comment

  • User removed label from a comment

  Emails log

  The Emails log allows you to check exactly what notifications were sent to whom and when.

  

  Free, Standard, Pro and Enterprise editions show these types of messages:

  • New Proof /Version created

  • New Proof /Proof Version to review

  • Stage started

  • Proof reminder

  • Deadline reminder

  Enterprise edition shows items listed above and:

  • Hourly digest

  • Daily digest

  • Proof decision calculated

  • New comment/reply

  • Comment labeled

  • Comment resolved/unresolved

  • @mention

  • Comment/reply updated

  • New decision

  • Verification code

  Select a notification to view the email.

  

   

• To this end, we've extended the proof activity section to capture all changes and actions on a proof. Now, you'll be able to see exactly who changed the proof and when.

  Our Enterprise clients can also see a list of all the messages and notifications that were sent throughout the review and approval process. As a proof owner, manager, or Ziflow administrator, you can see the timeline and content of all the notifications sent to each reviewer.

  
  Available for: Administrators, managers, and users with access to the proof. This feature is available on all editions, however, the range of the activity log depends on the Ziflow edition.

  Proof activity audit trail available for:	Edition
  3 months	Standard
  12 months	Pro
  ∞	Enterprise

  Where is the feature setup? Once you enter the proof details page, scroll down, and you will notice the activity log and messages at the bottom of the page.

   

  The activity log will display the proof event history, and the Messages section will display all the emails sent during the work on a proof.

   

  

   

  Features outlined in this document:

  1. Activity Log

  2. Messages Log

   

  Basic Activity log

   

  Basic, Starter Legacy, Standard, Business Legacy, Pro & Enterprise editions register a variety of events:

  • Proof creation / Proof creation (from a template)

  • New version creation / New version creation (from a template)

  • Proof ready for review (proof finished processing)

  • User submitted a decision / User submitted a decision for a different user

  • User changed a decision / User changed a decision for a different user

  • User finished a review / User finished a review for a different user

  • User changed a review status / User changed a review status for a different user

  • User reacted to a comment

  • Bulk download (of proof original file)

  • Final decision is calculated

  • Proof status changed

  • Proof is archived/manually archived

  • Proof is unarchived

   

  Advanced activity log

   

  Enterprise edition shows all events listed above and:

  • Proof opened for the first time by reviewer

  • Reviewer added a comment

  • Reviewer replied to a comment

  • User/reviewer edited a comment

  • User/reviewer edited a reply

  • User/reviewer liked a comment

  • User/reviewer labelled a comment

  • User resolved a comment

  • User deleted a comment

  • User deleted a reply

  • User restored a comment

  • User restored a reply

  • Stage decision is calculated

  • Stage decision is changed

  • Proof settings changed

  • Stage settings changed

  • Reviewer added

  • Reviewer removed

  • Reviewer settings changed (permissions)

  • Reviewer notification settings changed

  • Deadline change

  • User/system locked a stage

  • User unlocked a stage

  • Stage started

  • Stage name updated

  • Deadline passed

  • Proof locked/unlocked

  • New version of the proof created

  • Download original file

  • Comments exported

  • Proof name updated

  • Proof moved from a folder

  • Proof deleted

  • Proof is signed with an electronic signature

  • Custom properties changed

  • User reopened a comment

  • User removed label from a comment

   

  Messages Log

   

  You can access the messages log on the Free, Standard, Pro, Business Legacy& Enterprise editions. It allows you to check exactly what notifications were sent to whom and when.

   

  

  The Free, Standard, Pro, Business Legacy& Enterprise editions show these types of messages:

  • New Proof/Version created

  • New Proof/Version to review

  • Stage started

  • Proof reminder

  • Deadline reminder

  Enterprise edition shows items listed above and:

  • Hourly digest

  • Daily digest

  • Proof decision calculated

  • New comment/reply

  • Comment labeled

  • Comment resolved/unresolved

  • @mention

  • Comment/reply updated

  • New decision

  • Verification code

  If you click on the Envelope button near each listed item, you can see exactly what the email looked like.

   

  

   

  Supporting Material:

  • Changing Notification Preferences in the Ziflow Viewer