Summary: If your review and approval process includes exporting proofs for historical or auditing purposes, please use this feature to have a hard copy of the review process.

The PDF export will include full comments, markups, and decisions (with reasons) made. All versions of a proof can be exported, allowing for a complete download of a proof's entire progress through all of its versions.

Available for: anyone with View permissions on a proof.

Where is the feature setup? under Settings -> Proofing Settings -> Proof Viewer. This feature is enabled by default. An account admin can choose to hide this option, however, the icon will still appear on the proof summary page.

Export comments to PDF inside Ziflow account settings

How does it work?

Reviewers can choose to export comments from only one proof version or all versions. Downloading the comments to PDF can be done in 2 places:

  1. From the Proof Summary page: Click on the Export comments to PDF icon as shown in the screenshot below:

    Export comments to PDF in the Ziflow Viewer

  2. Inside the Proof Viewer: Click on the Export comments to PDF icon located in the left sidebar menu. Reviewers can also decide how the exported document will look like:

What does the export look like?

When you decide to export proof comments, a PDF file will be generated. The file will contain:

  1. Cover page

    • Ziflow or your company logo

    • Proof name

    • Version number (with Proof status)

    • Number of pages

    • Number of comments and replies

    • Owner information

    • Footer

      Export comments to PDF cover page

  2. Each page with comments
    a. Proof pages with all the pins.

    Export comments to PDF markups

    b. Each comment with all the details: thumbnail image, avatar & name, comment number, comment text, date/time & timezone, page number, number of likes, if any, and number of attachments, if any.

    Export comments to PDF comments

    c. Replies to comments with all the details: avatar & name, reply number, reply text, date/time & timezone, number of likes, if any, and number of attachments if any.

Additional information:

  • Private comments aren't included in the comment export.

  • In exports from combined proofs, the comment has information about the asset it was created on.

    Asset name near comment at PDF export

Supporting material:

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