You can add licensed users to a folder from the Dashboard. Folders marked Public are visible to all licensed users in your Ziflow account by default, but access to the proofs inside still depends on each proof’s permissions and settings. If the user or lite user does not have permission to view a proof, they will not be able to see it in the folder. Adding users to a folder becomes useful when you want to use Private folders and control access to folder contents.
Available on: Standard Pro Enterprise
If you want to create a link to share the contents of a folder in the Proof Viewer Gallery view, see Share folder links to a Gallery view.
Which proofs users can see and review in a folder is determined by:
- The view access given to a user when they are added to a folder
- Proof settings - The settings on a proof allow or restrict a user from viewing or subscribing to a proof.
- Role permissions - Your role determines what you are allowed to see and manage (licensed users only).
- Account permissions (Ent) - Ziflow administrators can add additional access restrictions in Settings > Permissions. Licensed user permissions can vary depending on these settings, so it is important to know how your Ziflow administrator has set up these permissions.
For more information, see:
Add users to a folder
-
In the Folders panel next to the proofs list in the Dashboard, right-click the folder and choose Share.
- Enter the email or name of the user to invite.
If you are unable to add a person here, verify that they are a licensed user. - Choose what a user can see and manage in the folder.
- (Optional) Send an invitation message to let them know they have access.
- Select Share.
After you share a folder, the folder icon changes to indicate it is a shared folder (folder icon with a person).
User access in a folder
| Access | Description |
| View only shared proof versions | See only proof versions shared with the user |
|
View all proof versions Pro Enterprise |
See all proof versions in the folder (and subfolders) Reviewers will only be able to open proofs that they are allowed to view based on the proof's settings. |
|
View & manage all proof versions Pro Enterprise |
Full visibility and version control over all folder content |
Manage folder members
After sharing a folder, you can view and manage who has access.
- In the Folders panel next to the proofs list, right-click the folder and choose Share.
- View the list of users and what they can see and do in the folder.
- Change individual access permissions or select the 'X' next to their name to remove users.
Subfolders inherit access from the parent folder unless you update them manually.
Related articles
Organize your proofs using folders: create a folder
Manage folders: edit, clone, archive, or delete
Comments
0 comments
Please sign in to leave a comment.