Archiving Settings
Archive assets automatically and manually to keep your dashboard tidy.
Michał Sałyga avatar
Written by Michał Sałyga
Updated over a week ago

Summary: To accommodate the rapid pace of content creation and project velocity, Ziflow allows you to archive single assets, as well as entire folders, which can help you keep your project space organized while also satisfying any long-term compliance or retention requirements you may have.

Available: On all Ziflow editions.

Features listed in this article:

Auto-archiving Settings

Automatic proof archiving settings can be managed by Ziflow account administrators. Click on Settings > Proofing Settings > Archiving.

Auto-archiving Settings in Ziflow

How does it work?

Once you enable the proof archive setting, Ziflow will automatically archive proofs that have not had any activity for a specified number of days. You can choose anywhere between 7 to 90 days of inactivity. You may also auto-lock archived proofs if needed.

Auto-archiving Settings in Ziflow

With the "Only Approved or Approved with changes" checkbox selected, you may ensure that system will auto-archive only projects with Approved/Approved with changes status.

Archiving & un-archiving proofs manually.

Archiving proofs manually can be done from a couple of different places within the Ziflow application:

  1. The bulk actions menu inside the proof list.

    Archiving & un-archiving proofs manually

  2. The Proof Details page.

    Archiving & un-archiving proofs manually

Unarchiving works the same as archiving. To access archived proofs, open the filter window and activate the archive filter. Click on the Save as icon in the upper right corner of the window.

Once the filter has been saved, click on the arrow next to Archive and save this as a favorite filter by clicking on the star right before the filter name. This will allow you to easily access all archived proofs at any time.

Then you can use Unarchive option for archived projects from the Proof List or Proof Details level.

Un-archiving proofs in Ziflow

Archiving & un-archiving folders

Folders can also be archived from two different places.

1. Under the contextual folder menu.

Archiving & un-archiving folders in Ziflow

2. In the top right corner above the proof list after you've entered a folder.

Archiving & un-archiving folders in Ziflow

Once you decide to archive one of your folders, you will need to decide if you want to archive the folder and subfolders or archive all the folders, subfolders, and all the proofs.

Archive folder conformation screen

Once a folder is archived, it will disappear from your folders list. You can display archived folders by clicking on "Show archived folders" under the folder list.

Show archived folders filter in Ziflow dashboard

Unarchiving folders

If you want to unarchive one of your folders, open the folder you want to restore and click on the Unarchive folder icon.

Unarchiving folders in Ziflow

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