During our Spring 2024 Product Release Webinar, we announced Project Mosaic.
Project Mosaic is a set of product enhancements and features that aim to streamline your creative-ops flow for collections of assets, across internal and external reviews.
If you're interested in joining the Project Mosaic Early Access Program, please visit this article and sign up for it.
Where to find the Mosaic functionalities?
Project Mosaic relies on Ziflow folder functionalities, specifically on the folder-shareable link feature.
The folder's shareable link allows users to view proofs and subfolders placed within a specific folder. This feature lets you quickly share a set of proofs placed in a folder by sending a link to anyone who needs access.
To view proofs in a folder, you can also left-click on a folder and select the Review button, which will display folder content within the Proof Viewer.
The Review button is available only from the proof list view level upon using the left-click on a specific folder name. We plan to implement the Review button in other parts of the system in the near future.
Please note that the Review button for opening proofs in a folder appears only for folders with the folder shareable link setting enabled.
The new Review button is available only for users who joined the Mosaic Early Access Program.
How do you open a new folder view?
Once you copy a link and open it in your browser, you'll see the folder's contents, including all the proofs and subfolders. To switch between the traditional folder view and the new project mosaic display mode, click the badge in the upper right corner.
To view proofs in a folder, you can also left-click on a folder and select the Review button, which will display folder content within the Proof Viewer.
Gallery View
Quick overview of what can be found inside the new folder view:
Folder view mode - select your preferred mode for viewing proofs. There are two modes to choose from: gallery view and board view. You can read more details about the gallery & board view in the next paragraph.
Folder path - using this folder path, reviewers can move across the folder structure.
Default sorting - choose how proofs should be sorted in your folder view. You can sort them by creation date or name.
Give feedback - a badge that, upon clicking, allows reviewers to share the feedback.
New badge - this badge indicates that it is a new proof that hasn't been opened yet.
New badge - the icon that shows new proofs that were not opened yet.
Proof version - shows which proof version is currently displayed.
Proof details - shows some basic proof details such as proof creation date and proof name.
Proof status - current proof status. Learn more about proof statuses.
The Gallery View displays all proof thumbnails and folder icons in a row, with each thumbnail set to the same ratio. Clicking on a specific proof will open the asset in the Ziflow Viewer. From there, you can start reviewing proofs, adding annotations or comments, and submitting your decisions.
You can also switch between proofs by selecting assets from the left-side thumbnail window. Additionally, you can adjust the width of this side window using the drag-and-drop method to change how the proofs are displayed.
The Board View
The Board View displays all proofs and folders uploaded assets on a single screen. This mode is ideal for those who want to see all folder content in one place and decide which ones to review first.
Within the Board View, various auto layout options are available. These options cover different scenarios such as variants, multi-type documents, photo selections, and catalog views. Each layout enables reviewers to display uploaded assets in the most convenient manner.
To open and review a proof inside the Board View, double-click on its name or image. This will display the proof in the Ziflow Viewer, where you can annotate it or submit your decision.
Reviewers can also rearrange the position of proofs on a board to suit their preferences. To do this, they can use a drag-and-drop method: simply click and hold the left mouse button on a proof image, then drag it to the desired location.
Subfolders in a Gallery View
When you open a folder containing subfolders, all proofs from both the main folder and its subfolders will be displayed. This consolidated view aids in managing large projects more effectively and ensures no proof is missed during the review process.
Please remember that proof visibility in subfolders is determined by the folder's shareable link rules. More information about proof visibility matters can be found here.
To display all proofs in the shared folder and its subfolders, you need to select the Anyone with the link option. If you want to restrict access to proofs based on the specified access level permission for each invited user, you have to select the Restricted option.
Please note that in order to display subfolders within the Folder Gallery View, the Access to shared subfolders setting must be enabled inside the General proofing settings in your Ziflow account.
Troubleshooting around project Mosaic
Here are some common issues that reviewers may notice when working with project Mosaic functionalities.
No publicly available assets
If the folder shareable link has the Restricted setting enabled and the folder is not specifically shared with them, Ziflow users may expect the following screen to appear upon opening the shareable URL.
To view proofs in the Restricted folder, users who open a shareable link must be added to that folder and signed into their Ziflow account.
Please also make sure to adjust the reviewer folder access settings because this also has a significant role when it comes to asset visibility inside Ziflow folders.
No assets shared with you
If a reviewer opening a shareable link sees a prompt below, then the folder owner or Ziflow manager/admin should verify a couple of things:
Please ensure that the folder access settings for reviewers match the proof access settings for the reviewers. If you granted a View only shared proof versions setting to some reviewer in the Folder shareable link menu and have not invited this person to any of the proofs inside that folder, then any proofs will not be visible upon opening the shareable URL.
Verify if any of the proofs existing in that folder have not been automatically archived. To un-archive those assets, please follow the guide here.
Project Mosaic feedback
As Project Mosaic is still in the Early Access Program phase, your feedback is crucial. The project aims to enhance the way our customers use Ziflow, and any information on the current improvements is valuable to our Product team.
There are two places where you can leave your feedback related to the Project Mosaic:
Give feedback badge inside a folder view in Proof Viewer.
When you open a folder shareable link in your browser and enable the Mosaic Project by clicking on the New folder review BETA button, you will see a Give feedback badge in the left upper corner.
In the feedback window, please rate your Project Mosaic experience and share a few words about what you liked or could be improved.
Submit ideas or leave feedback on the Ziflow Ideas Board.
Use the Ziflow Ideas Board, a collection of ideas and feature enhancements that we are either exploring or actively developing. This is a great place to submit your improvement requests or leave feedback about projects that are already in implementation.
Please follow this link to share your feedback on specific areas of the Project Mosaic.