Using the Ziflow Legacy Viewer

Understanding tools within the Ziflow Legacy Viewer will allow users to easily navigate the review process of online collaboration.

Updated over a week ago

Summary: Legacy Proof Viewer is the main part of Ziflow. It allows reviewers to review and submit decisions for uploaded assets. Various built-in features will allow proof reviewers to assess creatives, leave feedback & make decisions. This document is a great starting point for any reviewers who were invited to collaborate on a proofing project in Ziflow.

Available for: Ziflow Proof Viewer is available for each reviewer invited to the proof. There are no limitations; simply click on a proof invitation and start collaborating with others on the project.

Reviewers may or may not see certain buttons depending on the proof permissions they have been granted.

How does it work?

Ziflow Legacy Viewer tools

Exit button in the Legacy Viewer

1. Exit

Click to exit the Proof Viewer.

Folder button in the Legacy Viewer

2. Folder

This feature allows reviewers to quickly switch between proofs residing in the same folder from within the Proof Viewer.

Proof Details button in the Legacy Viewer

3. Proof Details

Click to view details about the proof.

See “Proof Details Page” for more details.

Share proof button in the Legacy Viewer

4. Share Proof

Click to share the proof with reviewers.

Change proof notification button in the Legacy Viewer

5. Proof Notification options

Click to change your proof notification setting.

Lock/unlock button Share proof button in the Legacy Viewer

6. Lock / Unlock Proof

Click to lock or unlock the proof (only visible for “Proof Owners” or users with “Manage” rights).

See “Manually locking & unlocking proofs” for more details.

Download original file button in the Legacy Viewer

7. Download the original file

This will let you download the original proof file/s locally on your device. This button will be displayed only when if the corresponding setting is applied during proof creation. on

Export comments to PDF button in the Legacy Viewer

8. Export comments to PDF

If your review and approval process includes exporting records of proofs for historical or auditing purposes, Ziflow supports the PDF export.

Switch version dropdown in the Legacy Viewer

9. Switch version

Click to see all versions of the proof - old versions will have a padlock beside them, meaning they can be displayed but cannot be changed. Select the version you wish to display.

Create new version or proof buttons in the Legacy Viewer

10. Create Version or new Proof

Click to either create a new proof version or create a new proof - (only visible for “Proof Owners” or users with “Manage” rights).

See “Uploading a new proof version” for more details.

Compare mode button in the Legacy Viewer

11. Compare mode

Click to enter comparison mode.

See “Comparing Proof Versions” for more details.

Submit decision or Finish review button in the Legacy Viewer

12. Finish review / submit decision

Users with comment-only rights will see a “Finish Review” button. Users with decision permissions will see a “Submit Decision” button - click to select your decision.

User avatar in the Legacy Viewer

13. User Avatar

Hover over to see a username and email address.

Comment section button in the Legacy Viewer


Click to see comments and markup tools.

See “Markups, comments & attaching files” for more details.

Legacy Viewer settings button

15. Proof Viewer settings

Each reviewer is able to adjust the Proof Viewer settings, such as comment layout, comment pins, compare mode defaults and dark mode theme to their individual preferences.

Text search button in the Legacy Viewer

16. Text Search

When a spelling mistake is made, it’s possible to occur in multiple places on a proof. With the “Text Search” feature, reviewers will be able to look for the same words or sentences throughout the whole text.

Page thumbnails button in the Legacy Viewer

17. Page Thumbnails

Click to reveal or hide the page thumbnails (only displays on proofs that have more than one page or multiple files in a proof).

Page view mode in the Legacy Viewer

18. Page view mode

Every reviewer is able to decide how multi-page proofs are displayed inside the Proof Viewer.

Next page or Previous page button in the Legacy Viewer

19. Next Page / Previous Page

Scroll through the pages by clicking on the next page or the previous page.

Proof navigator in the Legacy Viewer

20. Proof Navigator

The Navigator provides a mini-preview of the proof page and highlights what part of the page you are viewing with a RED box. You can move the red box around in the Navigator window to pan around the proof.

Measurement tool button in the Legacy Viewer

21. Measurement Tool

Click the measurement tool to reveal the measurement pallet See “Measurement tool” for more details.

Panning mode button in the Legacy Viewer

22. Panning mode

Panning mode allows you to click and drag the proof around the proof window. When a panning mode is activated, the hand turns blue. If it is deactivated, it will be black. If you select the measurement tool or any markup tool, the panning mode will automatically be deactivated.

Rotate button in the Legacy Viewer

23. Rotate

Click to rotate the proof image by 90 degrees.

Fit proof to window in the Legacy Viewer

24. Fit proof to window

This is a shortcut to automatically let Ziflow resize the proof to best fit in the proofing window.

Marquee zoom button in the Legacy Viewer

25. Marquee zoom

Click to enter marquee zoom mode. Then please click and hold a left mouse button over the proof. Select which part of the proof you want to zoom in. Once you click the mouse button, the selected part of the proof will be zoomed in.

Increase or decrease zoom level in the Legacy Viewer

26. Increase / Decrease zoom level slider

Slider to zoom in and out of the proof.

Zoom level drop-down menu in the Legacy Viewer

27. Zoom level drop-down menu

The popup menu allows you to pick a zoom level from a predetermined list of options.

Additional Information:

  • If you hold the ctrl or apple key down, the mouse scroll wheel will zoom in and out.

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