Summary: Legacy Proof Viewer is the main part of Ziflow. It allows reviewers to review and submit decisions for uploaded assets. Various built-in features will allow proof reviewers to assess creatives, leave feedback & make decisions. This document is a great starting point for any reviewers who were invited to collaborate on a proofing project in Ziflow.
Available for: Ziflow Proof Viewer is available for each reviewer invited to the proof. There are no limitations; simply click on a proof invitation and start collaborating with others on the project.
Reviewers may or may not see certain buttons depending on the proof permissions they have been granted.
How does it work?
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1. Exit |
Click to exit the Proof Viewer. |
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2. Folder | This feature allows reviewers to quickly switch between proofs residing in the same folder from within the Proof Viewer. |
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3. Proof Details | Click to view details about the proof. See “Proof Details Page” for more details. |
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4. Share Proof | Click to share the proof with reviewers. |
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5. Proof Notification options | Click to change your proof notification setting. See “Changing notification preferences in Legacy Proof Viewer” for more details. |
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6. Lock / Unlock Proof | Click to lock or unlock the proof (only visible for “Proof Owners” or users with “Manage” rights). See “Manually locking & unlocking proofs” for more details. |
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7. Download the original file | This will let you download the original proof file/s locally on your device. This button will be displayed only when if the corresponding setting is applied during proof creation. on |
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8. Export comments to PDF | If your review and approval process includes exporting records of proofs for historical or auditing purposes, Ziflow supports the PDF export. |
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9. Switch version | Click to see all versions of the proof - old versions will have a padlock beside them, meaning they can be displayed but cannot be changed. Select the version you wish to display. |
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10. Create Version or new Proof | Click to either create a new proof version or create a new proof - (only visible for “Proof Owners” or users with “Manage” rights). See “Uploading a new proof version” for more details. |
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11. Compare mode | Click to enter comparison mode. |
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12. Finish review / submit decision | Users with comment-only rights will see a “Finish Review” button. Users with decision permissions will see a “Submit Decision” button - click to select your decision. See “Finishing a Review & Understand Proof Decisions” for more details. |
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13. User Avatar | Hover over to see a username and email address. |
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14. Comments | Click to see comments and markup tools. See “Markups, comments & attaching files” for more details. |
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15. Proof Viewer settings | Each reviewer is able to adjust the Proof Viewer settings, such as comment layout, comment pins, compare mode defaults and dark mode theme to their individual preferences. See "Proof Viewer settings" |
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16. Text Search | When a spelling mistake is made, it’s possible to occur in multiple places on a proof. With the “Text Search” feature, reviewers will be able to look for the same words or sentences throughout the whole text. See "Text Search" |
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17. Page Thumbnails | Click to reveal or hide the page thumbnails (only displays on proofs that have more than one page or multiple files in a proof). |
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18. Page view mode | Every reviewer is able to decide how multi-page proofs are displayed inside the Proof Viewer. |
 | 19. Next Page / Previous Page | Scroll through the pages by clicking on the next page or the previous page. |
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20. Proof Navigator | The Navigator provides a mini-preview of the proof page and highlights what part of the page you are viewing with a RED box. You can move the red box around in the Navigator window to pan around the proof. |
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21. Measurement Tool | Click the measurement tool to reveal the measurement pallet See “Measurement tool” for more details. |
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22. Panning mode | Panning mode allows you to click and drag the proof around the proof window. When a panning mode is activated, the hand turns blue. If it is deactivated, it will be black. If you select the measurement tool or any markup tool, the panning mode will automatically be deactivated. |
 | 23. Rotate | Click to rotate the proof image by 90 degrees. |
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24. Fit proof to window | This is a shortcut to automatically let Ziflow resize the proof to best fit in the proofing window. |
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25. Marquee zoom | Click to enter marquee zoom mode. Then please click and hold a left mouse button over the proof. Select which part of the proof you want to zoom in. Once you click the mouse button, the selected part of the proof will be zoomed in. |
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26. Increase / Decrease zoom level slider |
Slider to zoom in and out of the proof. |
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27. Zoom level drop-down menu |
The popup menu allows you to pick a zoom level from a predetermined list of options. |
Additional Information:
If you hold the ctrl or apple key down, the mouse scroll wheel will zoom in and out.