Summary: The text annotation tool allows you to mark up words or sentences on a proof. You'll be presented with 4 options:

There's also a Copy to clipboard option.

Available for: Users with Comment permissions and above on all Ziflow editions.

How does it work?

The text annotation tool can be opened by clicking on the yellow add comment button and then choosing the annotation tool icon. Once you click on the icon, the text selection menu will appear near the comment box. You can move this menu around the Proof Viewer (simply drag and drop the menu where you like)


Highlight Text

Press your left mouse button and drag it over the text you wish to highlight. Enter your comment into the New comment box and click on the green button. The highlighted text will now be tied to your comment.


Replace Text

Press your left mouse button and drag it over the text you wish to replace. Enter a comment describing in detail what should be changed.


Delete Text

Press your left mouse button and strikethrough the text you wish to delete. Enter a brief comment about this markup.


Insert Text

Press your left mouse button and drag it over the space you wish to insert text. Enter a comment explaining what should be inserted.

Additional information:

  • We allow text selection from the following file types: pdf, doc(x), ppt(x), (x) and for web capture.

  • When a reviewer selects text on the proof, the text selection type tag will be added to the comment where the cursor is currently. The user can delete the tags like they can remove @mentions in the comment box. There are 4 types of tags that can be added to the comment depending on the text extraction tool that is used by the user: SELECTED, INSERT AFTER, REMOVE TEXT, REPLACE TEXT. Adding tags may be switched off by disabling this option in the text selection menu.

  • Copy to clipboard function cannot be replaced by using shortcuts. The only way for copying highlighted text is by using the Copy to clipboard button.

Supporting material:

Did this answer your question?