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Creating & Sharing Proofs
Creating & Sharing Proofs

How to create your first online proof.

Updated over a week ago

Once you log in to your Ziflow account, you'll be presented with the Proofs List. From here, click the Create Proof button.

Create your first proof in Ziflow

Proceed with the following steps to submit your first proof:

1. Select assets for review

This is where you upload the files you want to proof.

  1. Simply browse your files or drag and drop them (supported file formats) into the designated field, or...

  2. Upload a web page by entering the URL into the “Review a website” field. You can choose between "Take a snapshot" of a web page or "View live content".

Entering a brief description to an asset

Once files have been uploaded, scroll down to the next step...

2. Brief

This section is available on our Standard, Pro, and Enterprise plans. A brief field allows the provision of additional information about the asset. The brief will be available to all invited reviewers in the Ziflow Viewer.

With the brief field, proof creators may provide additional information and attachments to reviewers invited to the asset. This is an easy and effective way of ensuring that all people invited to the proof have access to proofing guidelines before collaborating on a project.

Added brief information will be visible for reviewers in Ziflow Viewer at the top of the comment box.

Brief information appears for reviewers at the Ziflow Viewer

3. Stage configuration

Now, you are ready to add your stages and reviewers. By default, Ziflow creates a “Stage 1” and automatically assigns ownership to the proof creator (you can change the proof owner if needed).

Ziflow understands that you may need two or more stages (review groups) reviewing the same file simultaneously or one after another (eg. copywriters for checking and legal for checking compliance). For this purpose, we allow you to create multiple review stages.

Add reviewers and configure asset stages in Ziflow
  1. Stage settings - these settings will be applied to this particular stage only. If you decide to add more stages, you need to define the settings for each of them.

  2. Invitation message - these two options are responsible for sending out new proof notifications to invited reviewers. If you want to send a default reviewer proof invitation then select the first option.
    The second option appears once you disable the option above (New proof/version). If you need to add some custom information about proof, use this option to customize the email invitation. (Enterprise edition only)

  3. Add new reviewers & groups - this is where you will add users to the review stage, set up their proofing permissions, and define their notification preferences. If they are registered in your Ziflow account, simply begin typing their name, and it will populate their email address. By default, the Proof owner is automatically added to Stage 1.

    If you want to invite someone not registered in your account, simply enter a valid email address and click the + button.

    *Please note that “guest” reviewers without a Ziflow account cannot be granted “Manage” permissions.

Please read our detailed guide on creating a new proof to learn more about each available setting.

4. Proof settings

Towards the bottom of the proof creation screen are some additional settings. This is also where the proof creator may transfer ownership to another user.

Adjust asset settings in Ziflow

Once again, please read our detailed guide on creating a new proof to learn more about each available setting.


Once the proof settings are determined, click the "Create" button. You will see the following pop-up message if something is set up incorrectly. Ziflow will identify the problem area by placing a red mark next to the stage that requires attention.

Error message appears when something is missing during asset creation process

After the proof is processed, reviewers will get an email notification informing them that they have new proof to review.

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