Summary: With a proof subscription enabled on a proof level, reviewers can add themselves to the proof. Depending on the options selected during proof creation, those reviewers can comment & make decisions.
This article outlines how described functionality appears and operates in the old layout. If you are using Dashboard 2.0, please refer to the corresponding article in the Help Center.
Available for: Free (with limited stage options), Standard, Pro, Business Legacy & Enterprise editions
How to enable proof subscriptions?
Proof creators may enable the proof subscription setting while creating a new proof (under the Proof settings section).
When the setting is enabled, you may choose which permissions (comment, comment & make decisions) should be assigned for auto-added reviewers.
The proof owner can also decide to which stage those reviewers should be added:
Reviewers can be added to the first stage, last stage, or a new subscriber's stage (the last option is available just for the Enterprise edition).
How reviewers can subscribe to proofs.
To let reviewers subscribe to the proof, they have to access it using a public URL that can be copied directly from the Proof Details page within Ziflow.
Proof owners or managers should copy the public URL and then share it with anyone wanting to collaborate on a particular project.
When a reviewer opens a proof using the public URL, they can add comments or submit a decision depending on the proof subscribe setting chosen by the proof creator.
Ziflow users have to sign in to add comments or make decisions. Users may sign in right after opening a proof or authenticate using their Ziflow credentials after adding a comment or submitting a decision.
If a public URL is shared with a guest contact (reviewer without a Ziflow account), then the reviewer, after adding a comment or submitting a decision, is asked to confirm their name & email address.
When reviewers auto-subscribe to the proof, they will receive an email notification about being added to that proof.
Auto-subscribed reviewers will also appear under proof details when they're added to the stage selected during proof configuration.
Additional information:
Please note that the proof subscriptions feature respects the Allow sharing proof with setting inside the General account settings. This means that Ziflow administrators can decide who exactly can subscribe to proofs with the proof subscription feature.
Proof security setting can also limit who can subscribe to the proof. If you select the Users only option, then guest reviewers won't be able to subscribe to such proof.
Reviewers who open proof with a public URL don't need to subscribe if they simply want to export comments to PDF or download the proof original files.
