Text Annotation Tool in the Legacy Ziflow Viewer

Dashboard v1 and Proof Viewer v1 retire on September 30, 2026. Move to Dashboard v2 and Proof Viewer v2 before then.

Summary: The text annotation tool allows you to mark up words or sentences on a proof. You'll be presented with four options:

• Highlight text
• Replace text
• Delete text
• Insert text

There's also a Copy to clipboard option.

Available for: Users with Comment permissions and above on all Ziflow editions.

How does it work?

The text annotation tool can be opened by clicking on the green Add comment button and then choosing the annotation tool icon. Once you click on the icon, the text selection menu will appear near the comment box.

Highlight Text

Replace Text

Delete Text

Insert Text

Additional information:

• We allow text selection from the following file types: pdf, doc(x), ppt(x), (x), and for web capture.

• When a reviewer selects text on the proof, the text selection type tag will be added to the comment where the cursor is currently. The user can delete the tags, just like they can remove @mentions in the comment box. There are four types of tags that can be added to the comment depending on the text extraction tool that is used by the user: SELECTED, INSERT AFTER, REMOVE TEXT, REPLACE TEXT. Adding tags may be switched off by disabling this option in the text selection menu.

• Copy to clipboard function cannot be replaced by using shortcuts. The only way to copy highlighted text is by using the Copy to Clipboard button.

Supporting material:

• Markups, Comments & Attaching files in Legacy Proof Viewer