Summary: Once a proof has been created, the owner or manager can share it with others and designate them as reviewers.

Guest reviewers are also able to share a proof with other participants.

Different ways of sharing reviews:

1. Share from Proof Details level

2. Share from Ziflow Viewer level

3. Share multiple proofs in one go from the Proof List level

4. Sharing as a guest reviewer (Enterprise Edition only)

Inside Proof Details page

Open a proof in a side window mode and click the Share proof icon from the context menu.

Inside Ziflow Viewer

Click on the Share proof icon. Once you click on Share proof, the Share proof screen will be displayed. This will expand two options:

1. Share for proof - this allows adding a new reviewer's email address to the proof workflow. You can add any users/contacts already listed in your Ziflow account or add new reviewers.

   

2. Copy link - it will copy a proof URL to your clipboard, and then you can share this URL with

   

Share multiple proofs in one go from the Proof List level.

Users may also share proofs from the Proof List level. This might be handy when combined with the bulk change option. This allows for sharing multiple proofs with reviewers in a single action.

Sharing as a guest reviewer (Enterprise Edition only)

Sharing by a guest reviewer works the same way as sharing by a Ziflow user. The only difference is that the sharing action can only be done from the Ziflow Viewer level.

Guest reviewers must have Share permission assigned if you want to let them share the proof with other people.

Guest reviewers who want to share the proof must click the Share proof icon on the left sidebar.

This will expand two options:

1. Share for review - this allows adding a new reviewer's email address to the proof workflow

   

2. Copy link - it will copy a proof public URL to your clipboard, and then you can share this URL with

   

Guest reviewers cannot:

• create a new stage and are only able to add reviewers to the stage(s) that they are in

• see autocomplete when typing an email

• check the "Manage" or "Share" checkbox when inviting new reviewers

• edit any stage settings

• edit existing reviewers

Guest reviewers can:

• set comments and decision checkboxes for newly added reviewers

• set notification preferences for the newly added reviewer

Additional information:

• Reviewers can be added to the proof regardless of progress or lock status.

Supporting material:

• Uploading new Proofs

Summary: After a proof is created, the owner or manager can share the proof with additional people and add them as reviewers. On Enterprise edition accounts, guest reviewers have the ability to share proofs with other individuals.

Different ways of sharing a proof:

1. Share from Proof Details level

2. Share from Ziflow Viewer level

3. Share multiple proofs in one go from Dashboard Proof List level

4. Sharing as a guest reviewer (Enterprise Edition only)

Inside Proof Details page

Click on the Share proof icon from the action menu.

You can also share proof directly from the stage settings.

Inside Ziflow Viewer

Click on the Share proof icon. Once you click on Share proof, the Share proof screen will be displayed. This will expand two options:

1. Share for review - allows adding a new reviewer's email address to the proof workflow. You can add any of your users/contacts already listed in your Ziflow account or add new reviewers.
   ​

   

    

2. Copy link - it will copy a proof public URL to your clipboard. You can share the URL with anyone, including those not invited to the proof. Upon opening the public URL, the proof image will be displayed.
   ​
   Please note that if access authentication is selected as required while creating a proof, people who open a public link will need to authenticate themselves before getting proof access.
   ​

   

   
   You can read more about Security access settings when uploading new proof/versions and also study article about Proof Security Settings on your Ziflow account level.
   ​

   

   
   There is also a feature called Proof Subscriptions that allows reviewers to add themselves to a proof. If it is enabled on a proof, you can share a public URL with someone uninvited.
   
   If a public URL is shared with a guest contact (reviewer without a Ziflow account), then the reviewer, after adding a comment or submitting a decision, is asked to confirm their name & email address.

Share multiple proofs in one go from Dashboard Proof List level

Users may also share proofs from the Dashboard Proof List level. This might be handy when combined with the bulk change option. This allows for sharing multiple proofs with reviewers in a single action.

Sharing as a guest reviewer (Enterprise Edition only)

Sharing by a guest reviewer works the same way as sharing by a Ziflow user. The only difference is that the sharing action can only be done from the Proof Viewer level.

Guest reviewers must have Share permission assigned if you want to let them share the proof with other people.

Guest reviewers who want to share the proof need to click the Share Proof icon on the left sidebar.

This will expand two options:

1. Share for review - this allows adding a new reviewer's email address to the proof workflow
   ​

   

    

2. Copy link - it will copy a proof public URL to your clipboard, and then you can share this URL with
   ​

   

Additional information:

• Reviewers can be added to the proof regardless of progress or lock status.

Supporting material:

• Creating a New Proof