Now in Public Preview: ReviewAI for Checklists (Enterprise add-on)

We’re excited to introduce ReviewAI for Checklists, the first surfaced capability under Ziflow’s new ReviewAI automation engine, now available in public preview as a paid add-on for customers on an Enterprise plan.

ReviewAI for Checklists brings intelligent automation to your existing workflow by allowing AI to evaluate checklist items, suggest outcomes, and provide clear rationale—reducing repetitive QA work while keeping reviewers firmly in control.

With this release, teams can:

• Invoke AI to evaluate checklist items, such as brand requirements, regulatory language, or file-specific criteria
• Receive AI-suggested pass/fail results, complete with rationale and confidence scoring
• Accept, reject, or adjust AI outcomes to maintain oversight and improve accuracy over time
• Speed up reviews by offloading objective checks, letting humans focus on higher-level creative decisions

ReviewAI helps teams move faster and stay consistent, especially in high-volume, compliance-heavy environments. It standardizes QA steps, reduces rework, and provides audit-ready documentation for every AI-assisted result. For more information, see ReviewAI.

ReviewAI for Checklists is available in public preview as a paid Enterprise add-on. To learn more about introductory pricing for ReviewAI, contact your Ziflow Customer Success Manager.

Import Comments embedded within a PDF (in Public Preview)

Ziflow now supports importing comments and markup embedded within a PDF—such as annotations created in Adobe Acrobat—directly into Proof Viewer. This new capability effectively eliminates the often error-prone process of manually copying and pasting comments from PDFs into Ziflow.

With this release, after you create a proof from a PDF that contains embedded annotations, you can now select “Import comments from PDF” from the Comments panel menu in Proof Viewer. Ziflow will automatically add the comments and their associated markup, displaying them as if they were created natively with Ziflow’s own commenting tools.

Imported comments behave like standard Ziflow comments:

• They appear in the Comments panel and directly on the proof with their corresponding markup.
• They are attributed to the user who imported them.
• The importer can delete any imported comments if needed.
• All imported annotations are fully captured in the proof’s Activity Log and audit trail, ensuring a compliant, end-to-end record of feedback.

To learn more, see Import PDF comments.

Importing Comments from PDFs is now in Public Preview, and we encourage customers on Enterprise plans to engage with this feature and share their feedback. In upcoming releases, we’ll be adding an optional visual indicator to let a reviewer know that comments are waiting to be imported, as well as the ability to see the name of the person who left the original comment in the PDF.

Proof Viewer: Full file name display setting; redesigned Batch Review asset selector

Traditionally, Ziflow would shorten long file names with an ellipsis, both in Proof Viewer’s page thumbnail navigator and in the combined proof (Batch Review) asset navigator. This is designed to help conserve space, but customers have told us they need to see the entire file name to distinguish assets, especially in high-volume or highly technical review environments.

With this release, users can open the menu on the left-hand side of Proof Viewer and access a new Proof Viewer setting: “Show full file names.” When enabled, Ziflow will display file names with no truncation, regardless of length.

We’ve also redesigned the asset navigator to make navigating large batches of combined proofs easier and more scannable. The new layout displays assets two rows tall and five assets wide, with a vertical scroll bar for browsing additional items. This improves visibility and reduces the horizontal scrolling that previously made combined proofs more difficult to navigate.

These enhancements were driven directly by customer feedback, and we’re excited to deliver improvements that make Batch Review workflows clearer and more efficient.

For more information, see View full file names in the Proof Viewer.

Show the most relevant Checklist by default for reviewers on multiple stages

For reviewers who participate in multiple stages of a routing workflow, it wasn’t always clear which Checklist should appear by default in Proof Viewer. In the past, if you’re assigned to both Stage 1 and Stage 2—and Stage 1 is already complete—Ziflow would still display the Stage 1 Checklist first, even though it’s no longer active or relevant.

With this release, Ziflow will now automatically display the Checklist associated with the active stage you’re currently responsible for. For example: if you’re a reviewer on both Stages 1 and Stage 2, and Stage 2 is in progress (i.e. Stage 1 is complete), you’ll now see the Stage 2 Checklist by default.

You can still switch between Checklists using the drop-down menu, but Ziflow will start you on the one that actually matters most for the work you’re doing right now.

Website proofs: Paste multiple URLs at once during proof creation

Previously, users could only paste one URL at a time into the proof creation modal, making the creation of website proofs in bulk a tedious process.

With this release, Ziflow now supports pasting multiple URLs at once, as long as each URL is separated by a line break (for example, when copying from a spreadsheet or document). Once pasted, Ziflow will automatically detect each URL and prepare them for proof creation. For more information, see Create a snapshot or live website proof review.

As before, you can choose whether to combine those URLs into a single combined proof (on Enterprise plans) or create separate proofs (available on Pro and Enterprise plans).

This enhancement was driven by customer feedback and is designed to streamline multi-page or multi-site review workflows, saving teams valuable setup time.

Website proofs: Support for long website URLs (up to 8,192 characters)

In the past, Ziflow would allow you to create a proof for a live website that had a URL that exceeded 2,000 characters, but a software bug prevented users from being able to create a comment the proof.

With this release, Ziflow now fully supports website proof URLs up, all the way up to 8,192 characters. This aligns with widely recognized technical standards, and should mitigate many future errors in leaving comments on live website proofs.

This enhancement also ensures that Ziflow will be able to handle the increasingly long URLs generated by modern web platforms, marketing tech stacks, tracking parameters, and dynamic CMS structures.