Your proofs and checklists will not be used to train AI models for AI services for other Ziflow customers. Ziflow does not permit third-party AI services (like OpenAI or Google) to use your data to train or tune their models.
If you choose to use ReviewAI, your data will be processed by one of our third-party AI service providers (currently GPT-5 from OpenAI and Gemini 2.5 from Google).
ReviewAI uses specific data from your workspace to generate suggestions. The table below summarizes what data is used, when it is sent to the AI service, and for what purpose.
| Feature | When is data sent to AI service | What data is used | Purpose |
| AI-assisted Checklist Evaluation | When a reviewer runs a checklist with ReviewAI | Proof content (image or document), checklist items | To suggest pass/fail results, provide rationale, and calculate reliability scores |
| AI-assisted checklist item prompt description improvement | When a user requests AI to improve a checklist item prompt description | Checklist item prompt description | To generate a checklist item prompt description that third-party AI services can use to make more reliable suggestions |
| Suggested comments with markup | When a reviewer runs a checklist with ReviewAI | Proof content (image or document), AI checklist item result analysis | To generate actionable feedback and highlight areas requiring attention |
Frequently asked questions
Is ReviewAI required to use Ziflow?
No. ReviewAI is an optional add-on that can be purchased. It enhances Ziflow’s review capabilities but is not required to use the platform.
Which AI third-party services and models does Ziflow use?
ReviewAI is powered by OpenAI GPT-5 and Google Gemini 2.5. We may update models over time to improve capabilities.
Will my data be used to train AI models for other customers?
No. Your proofs and checklist data remain private. Human feedback is used only to improve the reliability of that specific check.
What data is shared with AI services?
Ziflow shares only the data necessary for the AI feature to work on your reviews. For example:
- Checklist items and related proof content for pass/fail evaluation.
- Checklist item prompt descriptions for checklist item improvements.
Will I lose AI-generated results if I disable ReviewAI?
No. All proofs that already had results will remain showing the results. You will lose access to performing new ReviewAI runs
Can I opt out of third-party AI services?
Yes. ReviewAI is an optional add-on and is not required to use Ziflow to review and approve proofs.
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