Private comments and replies can only be seen by reviewers in a stage, reviewers with Manage permissions, and your Ziflow administrator.

Available on: Enterprise edition

Private comments

Private replies 

Change a comment from public to private

Private comments

There are two types of comments/replies that can be added to a proof:

• Public comments/replies - Public comments/replies, are visible to all reviewers invited to the proof, no matter what stage they are in.

• Private comments/replies - Private comments/replies are only visible to the reviewers in that specific stage,  reviewers with Manage permissions, and the Ziflow administrator.

When public and private are selected in Allow comments in the stage settings, you can switch between public and private comments/replies:

When public and private comments are allowed, you can choose whether you want the comment to be public or private using the toggle under the comment field.

A private comment is indicated by a key icon:

Private replies on public comments 

Available on: Enterprise edition

If your Ziflow administrator enables private replies, internal teams can post private replies to public comments. For more information, see Enable private replies.

Private replies are only visible to other reviewers in the same workflow stage and reviewers with Manage permissions. 

In the proof workflow example below, the first proof stage (CLIENT), has only public comments enabled. The second stage of the same proof workflow (INTERNAL) has both types of comments (public and private) enabled.

Reviewers from the INTERNAL stage can post private replies to public comments made by reviewers from the CLIENT stage. The reviewer who posted a public comment in the CLIENT stage will not see any replies made to his comment/markup (if he is not a reviewer in the INTERNAL stage).

Change a comment from public to private

Available on: Enterprise edition

Note: In your stage settings,  public and private must be selected in Allow comments.
Administrators of Enterprise edition accounts can choose the default comment visibility setting for their team. See Set comment default to public/private.

To change a public comment to private (or vice versa):

1. Open the comment.
2. Hover over your comment, select the Options menu (3 dots) and choose Make public or Make private.