Custom proof properties let you tag proofs with metadata that reflect your business or workflow needs, such as project name, client, billing code, asset type, or issue.

These properties make it easy to filter your proof library, create custom views, and sort content efficiently.

Available for: Administrators on Enterprise

To view properties, go to Settings > Proofing Settings > Properties.

Add custom properties

1. Log into Ziflow. Select your user avatar and choose Settings > Proof Settings > Properties.
2. Select Add group to create a property group containing a set of custom properties. 
   
   
   
   This group is disabled by default and doesn't have any properties yet.
3. To add a group, select Property group, enter a property group name and select the blue checkmark.
   
   
    

4. Select Add Property and create custom properties.
   
   
   
    

   Name	The name of your property (e.g., Client, Project Name, Project Leader, Review type).
   Hint	A description to help proof creators understand the property’s purpose. This hint will be displayed as a tooltip near the property name.
   Group	The Property group that this property belongs to.
   Make this property mandatory	Enable this to make the property mandatory when users create a proof.
   Visible	Show or hide this property during proof creation. Useful for disabling a property without removing it entirely.
   Field type	Choose from eight field types, depending on how you want users to enter or select information: Single-line text – For short text entries  Multi-line text – For longer text or notes Number – Accepts only numeric input Checkbox – Create options that users can select Radio buttons – Let users select one option from a fixed list Date – Adds a calendar picker for selecting dates Single-select list – Users select one value from a predefined list Multi-select list - Users can select multiple value from a predefined list. See Add Tags. User  – Choose a user from your account or team.
   Value	Configure value options of the property. If you select the checkbox field type, you will need to define what options the proof creator can choose from during proof creation. You can add those values one by one or load them as a list.

5. Select Create to add the property to the property group.
6. On the Properties page, toggle the property group to make it available. 
   To make properties visible during proof creation, both the property group and at least one property within it must be activated.

When properties are created and active, all users will see a Properties section during the proof creation process.

You can view the proof properties in the Proof details Properties tab:

Edit a property

Properties are shared across your account. When you edit a property, the changes apply immediately everywhere it is used.

• Existing proofs are updated
• Workflow templates reflect the change
• New proofs use the updated configuration

Changing a property's type (for example, from single-select to multi-select list) can effect how values are stored and displayed across all associated proofs.

Property changes apply globally. You cannot limit changes to a single proof or workflow.

Before you save changes:

• Review the updates to the property structire 
• Confirm that the changes will not impact active proofs or workflows

Add tags

The multi-select list property lets you add custom tags. Using colored tags is an easy way to save more custom information using one list. When configuring a new custom property, choose Multi-select list from Field type.

Once the property is added and enabled, your users can select the added values during the proof creation process and/or add new ones to the list if the proper setting is applied.

Display properties in dashboard columns

You can choose to display properties as dashboard columns. 

Read more about using Dashboard Columns.

Filter proofs using custom properties

You can filter proofs by property.

Read more about filtering Dashboard Views.