Summary: With our monday.com, users can extend their Ziflow online proofing operations to monday.com. Users can automatically create and update tasks in monday.com for new proofs, comments, decisions, and more to keep their team up to date in the tools they're already using.
This article outlines how described functionality appears and operates in the old layout. If you are using Dashboard 2.0, please refer to the corresponding article in the Help Center.
Click the button below to watch videos showcasing our integration capabilities.
Follow the instructions on how to:
Please note that before setting up the integration between Ziflow and any third-party tool, it is necessary to connect Ziflow with the external application first. The process of connecting Ziflow to external applications can be found below.
How to connect with monday.com
As a first step when setting up the integration, you will need to install the monday.com plugin to let Ziflow connect with your monday.com board.
To integrate monday.com with Ziflow, you need to open the Connect tab in the Ziflow account and then click on the Applications tab on the left. Once inside the Applications menu click on the "Connect Application" button and select monday.com from the list.
Once you authenticate in monday.com and authorize Ziflow to connect with the monday.com account, you can start setting up automated actions between Ziflow and monday.com
Setting up monday.com automated flows
Once Ziflow and monday.com are connected, you can begin setting up automated flows to send information to monday.com. Start by going to the Flows tab and by clicking on the Create Flow button in the upper right corner of the screen.
Choose Ziflow as the Application and choose which Event (New proof/version, Decision made, new comment/reply, comment resolved, comment labeled) you want to trigger the integration.
You will be presented with the event details page, which will vary depending on which event you selected. There are nine different types of events:
New proof/version
Triggered by - select the type of request that will trigger the Zibot.
Created in - select the Ziflow folder that will be monitored by this flow.
Created by - select the user that will be responsible for this flow activation.
Proof updated
Triggered by - select the type of request that will trigger the Zibot.
Modified in - select the Ziflow folder that will be monitored by this flow.
Decision made
Triggered by decision made - select what level decision needs to be made in order to activate the flow.
Type of decision - choose the type of decision that needs to be made in order to activate the flow.
Created in - select the Ziflow folder that is going to be monitored by this flow.
New comment/reply
Triggered by new comment / new reply - choose which option should activate the flow.
Made by - choose if a Zibot should be activated by a specific reviewer or by anyone that adds a comment/reply.
Created in - select the Ziflow folder that will be monitored by this flow.
Comment resolved
Created in - select the Ziflow folder that will be monitored by this flow.
Comment labeled
Comment is labeled as - select which label(s) should trigger a Zibot.
Created in - select the Ziflow folder that will be monitored by this flow.
Stage updated
Triggered by - select which type of the stage updated event should trigger the Zibot. There are three types of stage update events: reviewer added, reviewer removed, stage locked, and deadline changed.
Modified in - choose the Ziflow folder that this flow will monitor.
Stage started
Triggered by - select which type of the stage updated event should trigger the Zibot.
Modified in - choose the Ziflow folder that will be monitored by this flow.
Comment reaction
Triggered by - choose if you want to trigger a flow based on reactions added to comments or replies.
Comment reacted with - select what type of reaction should trigger a flow.
Created in - select the Ziflow folder that is going to be monitored by this flow.
Setting up monday.com Zibot action
After saving the event flow triggers, choose a monday.com Zibot action that will pass the information set in the previous step directly to monday.com:
Use the following Zibots:
Obtain monday.com items details - this Zibot is capable of collecting monday.com items details. These details can be useful when configuring the next actions in your flow.
Create monday.com item - adds a new item inside the selected board and group. Item name field can be entered using our built-in token selector.
Update monday.com item column - lets users update needed column based on board & column ID. You can either look for a column to be updated by selecting it from your board column list or use the result of the Search monday.com column on board action.
Search monday.com board - you easily search through monday.com boards. Once you enter the board name, you can collect important details to be used in future Zibots.
Search monday.com group - with this Zibot you can search through monday.com groups if you need to find the item ID or item name:
Update monday.com item group - let's update the monday.com group item with data from Ziflow.
Search monday.com item - To find a particular item on monday.com, simply enter its name in the search field. Additionally, you have the option to use a token selector to refine your search with some data from Ziflow e.g. review name.
Write update to monday.com item - lets you send an update to a particular monday.com item.
Create monday.com subitem - adds a subitem under the chosen item in monday.com.
Update monday.com item date column - it's useful when you need to update some date column on a specific item in monday.com.
Search monday.com column on a board - with this Zibot, you can easily search for column IDs. This allows the creation of flows that could update columns on different boards.
Combining various actions with the events described earlier allows you to create flows capable of handling multiple integration use cases. Using events and actions (also known as Zibots) will facilitate the sending or updating of data within the designated monday.com account. Also, at the end of this article, you can find a few examples of flows that can show how we use our flows functionality.
monday.com flow examples
Add a new monday.com item when a new Proof/Version is added and update the status column
1. Select the needed event trigger. In most cases, it will be a New Proof/Version event. This event will trigger once the new proof is created:
2. Choose the Create monday Item from Zibot list:
3. Fill out all necessary data in the Zibot configuration. In my example, I want to add a new item which will be a proof name of a newly added proof in Ziflow. I want to add this item to the Ziflow projects group inside the New client's board. Please note that you can use various tokens from the list (I went with a PROOF.NAME).
4. Add another Zibot (Update monday.com Item Column) that will be responsible for updating the monday.com column for the already added item. This time you'll need to use tokens to associate the column to monday.com that was added in the previous step. I've also specified a column and value that should be posted to monday.com.
5. Create a proof that will trigger the automation and check if the item and column were added correctly on monday.com
Update the monday.com item when a proof decision is calculated
1. You'll need to start building the automation by adding a new Ziflow app connection. This application will be automatically starting the required proof stages on your behalf.
Go to Connect -> Applications and then click on the + Connect Application button in the upper right corner.
Once you click on the connect button, select Ziflow from the list. You'll need to name the connection and enter your API key.
2. Create 2 custom properties fields where we can store board ID and item ID fields. If you need to know more about adding custom properties, please visit this article.
3. Update previously created flow with two Zibots (Update proof custom property).
4. Create a proof and check if the monday.com board and item ID were saved on a proof. If those values are automatically saved after each proof is added to your monday.com board, you can proceed to the next step.
5. Create a new flow that will update the monday.com item once the proof is approved at Ziflow.
6. Test if proof approved status is reflected on the monday.com end.
