Summary: With our monday.com Webhook integration, you can extend your Ziflow online proofing operations to automatically create and update tasks in real-time updates in monday.com for new proofs, comments, decisions, and more to keep your team up to date in the tools they're already working in.
Available for: Users with Admin privileges on Enterprise edition.
Our Webhook Zibot allows you to trigger a flow when the following events occur on a proof:
New proof/version: triggers when a new proof is ready for review.
Decision: triggers when a decision is made by a reviewer or when a decision is updated on the stage and/or proof.
New comment/reply: triggers when a reviewer adds a comment/reply to the proof.
Comment resolved: triggers when a comment is marked as resolved.
Comment labeled: triggers when a reviewer labels a comment.
Proof updated: triggers when the proof folder, setting, or custom property changes.
Stage updated: triggers when a stage is started or when a reviewer is added/removed.
Comment reaction: triggers when a comment reaction is added on a comment/reply level.
Learn how to:
Create Ziflow Webhook Flow
To integrate monday.com with Ziflow, you need to click on the Connect tab, then click on the + Create Flow button and choose Ziflow as the Application. Now, please select which Event (New proof/version, Decision made, New comment/reply, Comment resolved, Comment labeled, Comment reaction) you want to trigger the integration.
Set up Flow Event settings
The first step is selecting the event that will trigger your Zibot:
You will be presented with the event details page, which will vary depending on your selected event. There are nine different types of events:
New proof/version
New proof/version
Triggered by - select the type of request that will trigger the Zibot.
Created in - select the Ziflow folder that this flow will monitor.
Created by - select the user responsible for this flow activation.
Created from - you can also select a source event from which the flow will be triggered: Ziflow, Adobe Creative Cloud, Asana, monday.com, Zibot intake form, Dropbox, Google Drive, or Final Cut Pro.
Proof updated
Proof updated
Triggered by - select the type of request that will trigger the Zibot. Use various events that might trigger the flow: folder change, proof settings updated, custom property edited, integration properties changed.
Modified in - select the Ziflow folder that this flow will monitor.
Decision made
Decision made
Triggered by decision made - select on what level a decision needs to be made to activate the flow. We might distinguish three different levels of decision: on proof, on stage, and by reviewer.
Type of decision - choose the type of decision that needs to be made to activate the flow.
Created in - select the Ziflow folder that this flow will monitor.
New comment/reply
New comment/reply
Triggered by new comment / new reply - please select whether a comment or a new reply should trigger the flow.
Made by - choose if a Zibot should be activated by a specific reviewer or anyone who adds a comment/reply.
Created in - select the Ziflow folder that this flow will monitor.
Comment resolved
Comment resolved
Created in - select the Ziflow folder that this flow will monitor.
Comment labeled
Comment labeled
Trigger by label made - please determine whether this event should prompt action based on adding labels to comments, replies, or both.
Comment is labeled as - select which label(s) should trigger a Zibot.
Created in - select the Ziflow folder that this flow will monitor.
Stage updated
Stage updated
Triggered by - select which type of the stage updated event should trigger the Zibot. There are three types of stage update events: reviewer added, reviewer removed, stage locked, and deadline changed.
Modified in - choose the Ziflow folder that this flow will monitor.
Stage started
Stage started
Triggered by - select which type of the stage updated event should trigger the Zibot.
Modified in - choose the Ziflow folder that this flow will monitor.
Comment reaction
Comment reaction
Triggered by - choose to start a flow based on reactions added to comments, replies, or both.
Comment reacted with - select what type of reaction should trigger a flow.
Created in - select the Ziflow folder that this flow will monitor.
Set up monday.com Webhook Zibot:
Next, choose a Webhook Zibot:
Add first Webhook with data that you want to pass over:
Under Create, select POST. Under URL, type in "https://api.monday.com/v2?".
Under Headers, type in "Authorization" for the key and your monday.com API key for the value (NOTE: if you don't have a monday.com API token, you will need to access it from your monday.com account; please see the Additional Information below for more details).
Click +Add under Headers, for the key type in "Content-Type" and "application/json" for the value.
Copy the below SDK and update YourMondayBoardId (NOTE: if you do not know your monday.com Board ID, please see the Additional Information below for more details) in the Request body section.
To automatically create a new task on a board in monday.com when an event occurs on a proof in Ziflow:
{"query":"mutation {create_item (board_id: {YourMondayBoardId}, item_name: \"{$.proof.name}\"){board{id}, id}}","variables":null}
Add a second Webhook with data that you want to pass over:
Click + under the Webhook you just created to create another webhook.
Under Create, select POST. Under URL, type in "https://api.monday.com/v2?".
Under Headers, type in "Authorization" for the key and your monday.com API key for the value.
Click +Add under Headers, for the key type in "Content-Type" and "application/json" for the value.
Copy the below SDK Request body section.
{"query":"mutation {create_update (item_id: {$.zibot[0].data.data.create_item.id}, body: \"There is new proof to review: {$.proof.public_link} \") {id} }","variables":null}
Once you hit the Next button, Ziflow will confirm if the flow looks good. If there are no problems, name the flow and turn it on.
And you're done! Ziflow will now automatically create a task in your designated monday.com board.
Additional information:
The Ziflow-monday.com Integration requires you to generate a monday.com API Token.