The Proof Viewer is where you review and submit decisions for proofs.  

Available for: All reviewers invited to the proof.

	Proof Viewer menu
	Switch between proof versions
	Compare two versions of a proof
	Share a proof
	View thumbnails
	Set page view mode
	Search text
	Use arrows or enter page numbers
	Zoom in or out Set percentage
	Fit to page
	Zoom in on an area
	Comment mode
	Pan mode
	Rotate proof
	Measure objects in a proof
	View color separations
	Change background color
	Complete review/Make decision
	Add comment
	View comments

Proof Viewer menu

Access the Proof Viewer menu to perform the following actions:

• Dashboard: Return to your Ziflow Dashboard

• Proofs to review: View your assigned proofs to review
• Browse folder: Open another proof in a proof folder, search for a proof, and view proof details without leaving the Proof Viewer
• Create new: Create new proof or version (owner, manager, admin only)

• Lock: Lock the currently viewed version

• Export: Export comments/markups to PDF

• Notification preferences: Change your notification preferences or your default Proof Viewer settings

• Proof viewer settings: Adjust Proof Viewer settings

• Help: Go to our Help center or contact Ziflow Support
• Pin menu: Pin the menu by selecting Pin menu at the bottom of the menu window.

Switch between proof versions

Switch between proof versions using the dropdown. You’ll only see versions you’ve been invited to.
If you have the right permissions, you can also upload a new proof version from this menu.

Compare two versions of a proof

Compare versions side-by-side to verify whether feedback from earlier versions has been addressed. For more information, see Compare proof versions in the Proof Viewer.

Share a proof

Select Share to add new reviewers to a proof or copy a public link that can be shared with others.

Move in your proof

Scroll, view thumbnails, or use arrow keys to navigate your proof.

View thumbnails

If your proof has multiple pages, open the thumbnails in the left pane and jump between pages.

Use arrows or enter page numbers

Navigate using the left and right arrows in the Proof Viewer or on your keyboard. You can also type a page number to jump directly to it.

Search text

Search for specific words or phrases in your proof. Enter your query in the search bar to highlight all matching text across pages. For more information, see Text Search in Proof Viewer.

Adjust layout and magnification

Set page view mode

Switch between layout options like Continuous or Magazine. For more information, see Single, Continuous, and Magazine Layout in the Proof Viewer.

Zoom in or out

Use the + and - icons to adjust magnification.

Tip: Hold down the CTRL or Apple key and use your mouse scroll wheel to zoom in and out.

Set percentage

Choose a zoom level from the drop-down or type in a specific percentage to control magnification.

Fit to page

Automatically resize the view to fit the entire page in the viewer.

Zoom in on an area

Select the Marquee Zoom Tool, then click and drag over the area you want to magnify.

Comment mode

Select the comment icon to start adding markups and comments to your proof.

Pan mode

Select the hand icon and click and drag the proof within the viewer without changing magnification. When active, the hand icon turns blue. Select another tool to deactivate panning mode.

Shortcut: Hold Ctrl to temporarily activate pan mode. Release to return to your previous tool.

Rotate proof 

Rotate the proof view 90° clockwise with each click. This only affects your view—other reviewers won’t see the rotation.

Measure objects in a proof

Use the measurement tool to measure objects in the proof. For more information, see Use the Measurement tool in the Proof Viewer.

View color separations 

 When the color separations feature is enabled for your proof, reviewers can identify possible print issues by measuring color density. For more information, see Color Separations in the Proof Viewer.

Change background color

You can change the background color behind your static proof and review static proofs with transparent or semi-transparent elements in the Proof Viewer. For more information, see Change background in the Proof Viewer.

Complete review/Make decision

Reviewers with comment-only rights will see a Complete review button. Reviewers with decision permissions will see a Make decision button - select and choose your decision. For more information, see Submit a decision or complete a review in the Proof Viewer.

Add comment

Select to add a new comment. You may also link your comments with annotations on the proof image. For more information, see Add comments and markup.

View comments

Select to display all comments attached to the proof and the brief information if it was added. For more information, see View and reply to comments.