Review Activity and Messages Log (Dashboard 2.0)

View a full-time-stamped summary of all activity on a review, including comments, replies, reviewer access history, and more.

Updated over a week ago

Summary: As all industries move towards common compliance standards, retaining detailed activity on work becomes increasingly essential for every business. Our customers often review content that is not yet public and needs to show they've followed their policies during the review and approval process.

To this end, we've extended the review activity section to capture all changes and actions. Now you'll see exactly who changed the review and when.

Our Enterprise clients can also see a list of all the messages and notifications sent throughout the review and approval process. As a review owner, manager, or Ziflow administrator, you can see the timeline and content of all the notifications sent to each reviewer.

Available for: Administrators, managers, and users with access to the review. This feature is available on all editions. However, the range of the activity log depends on the Ziflow edition.

Where is the feature setup? Upon accessing the review details page, two tabs will be displayed: the activity log and emails.

In the Activity section, you can view the history of review events. Additionally, the Emails section shows all the emails sent while working on a review.

Review activity and emails log in Ziflow

Features outlined in this document:

Activity log

Personal and Business editions register a variety of events:

  • Review creation / Review creation (from a template)

  • New version creation / New version creation (from a template)

  • Review ready for review (proof finished processing)

  • User submitted a decision / User submitted a decision for different user

  • User changed a decision / User changed a decision for a different user

  • User finished a review / User finished a review for a different user

  • User changed a review status / User changed a review status for a different user

  • User reacted to a comment

  • Bulk download (review original file)

  • Final decision is calculated

  • Review status changed

  • Review is archived/manually archived

  • Review is unarchived

Enterprise edition shows all events listed above and:

  • Review opened for the first time by reviewer

  • Reviewer added a comment

  • Reviewer replied to a comment

  • User/reviewer edited a comment

  • User/reviewer edited a reply

  • User/reviewer liked a comment

  • User/reviewer labelled a comment

  • User resolved a comment

  • User deleted a comment

  • User deleted a reply

  • User restored a comment

  • User restored a reply

  • Stage decision is calculated

  • Stage decision is changed

  • Review settings changed

  • Stage settings changed

  • Reviewer added

  • Reviewer removed

  • Reviewer settings changed (permissions)

  • Reviewer notification settings changed

  • Deadline change

  • User/system locked a stage

  • User unlocked a stage

  • Stage started

  • Stage name updated

  • Deadline passed

  • Review locked/unlocked

  • New version of the review created

  • Download original file

  • Comments exported

  • Review name updated

  • Review moved from a folder

  • Review deleted

  • Review is signed with an electronic signature

  • Custom properties changed

  • User reopened a comment

  • User removed label from a comment

Messages Log

You can also access the Email log on the Business & Enterprise editions. It allows you to check precisely what notifications were sent to whom and when.

Messages Log details in Ziflow

The business edition shows these types of messages:

  • New Review /Version created

  • New Review /Version to review

  • Stage started

  • Review reminder

  • Deadline reminder

Enterprise edition shows items listed above and:

  • Hourly digest

  • Daily digest

  • Review decision calculated

  • New comment/reply

  • Comment labeled

  • Comment resolved/unresolved

  • @mention

  • Comment/reply updated

  • New decision

  • Verification code

If you click on a specific notification, you can see exactly what the email looks like.

Preview of email notifications from messages log in Ziflow

Supporting Material:

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