Summary: As all industries move towards common compliance standards, retaining detailed activity on work becomes increasingly important for every business. Our customers often review content that is not yet public and needs to show they've followed their policies during the review and approval process.

To this end, we've extended the proof activity section to capture all changes and actions on a proof. Now you'll be able to see exactly who changed the proof and when.

Our Enterprise clients can also see a list of all the messages and notifications that were sent throughout the review and approval process. As a proof owner, manager, or Ziflow administrator, you can see the timeline and content of all the notifications sent to each reviewer.

Available for: Administrators, managers, and users with access to the proof. This feature is available on all editions, however, the range of the activity log depends on the Ziflow edition.

Where is the feature setup? Once you enter the proof details page, scroll down, and you will notice the activity log and messages at the bottom of the page.

The activity log will display the proof event history, and the Messages section will display all the emails sent during the work on a proof.

Asset activity and messages log in Ziflow

Features outlined in this document:

  1. Activity Log

  2. Messages Log

Activity log

Basic, Starter, and Business edition register a variety of events:

  • Proof creation / Proof creation (from a template)

  • New version creation / New version creation (from a template)

  • Proof ready for review (proof finished processing)

  • User submitted a decision / User submitted a decision for different user

  • User changed a decision / User changed a decision for a different user

  • User finished a review / User finished a review for a different user

  • User changed a review status / User changed a review status for a different user

  • Bulk download (of proof original file)

  • Final decision is calculated

  • Proof status changed

  • Proof is archived/manually archived

  • Proof is unarchived

Enterprise edition shows all events listed above and:

  • Proof opened for the first time by reviewer

  • Reviewer added a comment

  • Reviewer replied to a comment

  • User/reviewer edited a comment

  • User/reviewer edited a reply

  • User/reviewer liked a comment

  • User/reviewer labelled a comment

  • User resolved a comment

  • User deleted a comment

  • User deleted a reply

  • User restored a comment

  • User restored a reply

  • Stage decision is calculated

  • Stage decision is changed

  • Proof settings changed

  • Stage settings changed

  • Reviewer added

  • Reviewer removed

  • Reviewer settings changed (permissions)

  • Reviewer notification settings changed

  • Deadline change

  • User/system locked a stage

  • User unlocked a stage

  • Stage started

  • Stage name updated

  • Deadline passed

  • Proof locked/unlocked

  • New version of the proof created

  • Download original file

  • Comments exported

  • Proof name updated

  • Proof moved from a folder

  • Proof deleted

  • Proof is signed with an electronic signature

  • Custom properties changed

  • User reopened a comment

  • User removed label from a comment


Messages Log

On the Business & Enterprise editions, you also have access to the messages log. It allows you to check what notifications were sent to whom and when exactly.

Messages Log details in Ziflow

The business edition shows these types of messages:

  • New Proof/Version created

  • New Proof/Version to review

  • Stage started

  • Proof reminder

  • Deadline reminder

Enterprise edition shows items listed above and:

  • Hourly digest

  • Daily digest

  • Proof decision calculated

  • New comment/reply

  • Comment labeled

  • Comment resolved/unresolved

  • @mention

  • Comment/reply updated

  • New decision

  • Verification code

If you click on the Envelope button near each listed item, you can see exactly what the email looked like.

Preview of email notifications from messages log in Ziflow

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